[Codex] Add candidate Weekly AI-OS Review and Archive templates

[sergstack]

Goal

Add candidate Weekly AI-OS Review and Archive / Superseded templates as a lightweight productivity operating layer, without creating a new task-management system or autonomous workflow.

Context

AI-OS already has routing, Command Surface, Goal Mode, supervised loops, Prompt QA, and a candidate weekly_ai_os_review direction. This task should add lightweight review/archive discipline only.

Pre-check performed in chat: searched open issues for weekly_ai_os_review archive superseded productivity StreamDeck review Prompt QA; no direct duplicate was found. Codex should still inspect repo files and issue context before editing.

First step

Search existing repo files and open issues for:

• weekly_ai_os_review
• archive
• superseded
• productivity
• StreamDeck review
• Prompt QA

If overlapping work exists, report it and do not duplicate.

Scope

Add minimal candidate templates/checklists only, if repo conventions support the destination.

Candidate files, subject to repo convention check:

• WEEKLY_AI_OS_REVIEW_TEMPLATE.md
• ARCHIVE_SUPERSEDED_RULE.md

Candidate destination, subject to inspection:

• ChatGPT/[AI OS]/Knowledge/
• ChatGPT/[AI OS]/Templates/
• or the existing equivalent repo convention.

Template requirements

Weekly AI-OS Review template must cover:

• new inputs
• open loops
• evidence risks: weak / unsupported / mixed
• repo / Codex: open PRs, stale issues, failing checks
• Knowledge / Project sync: bundles changed, upload needed, smoke QA needed
• Stream Deck / commands: buttons to improve or retire
• Archive / Superseded candidates
• top 1 improvement this week
• one next action with owner, route, and acceptance criteria

Archive / Superseded rule must cover:

• status
• reason
• replacement, if any
• source / affected file
• owner project
• removal from active layer
• traceability note
• no deletion without reason / replacement / status

Constraints

• Weekly Review must end with one next action.
• Weekly Review must not become a status ledger or operating journal.
• Archive/Superseded is a traceability rule, not a deletion rule.
• Templates remain candidate / ready for human review.
• No production promotion without pilot evidence and owner acceptance.
• Stream Deck productivity commands require Prompt QA before promotion.

Forbidden

• No new project folder.
• No new task manager layer.
• No autonomous weekly review.
• No production automation.
• No autonomous retrieval.
• No vector DB.
• No embeddings.
• No semantic search.
• No web UI.
• No auto-archive without traceability.
• No deletion without replacement/reason/status.
• No private/client/vendor/employee/bank/personal data.
• No secrets or credentials.
• No raw dumps.
• No runtime artifacts.
• No PROJECT_INSTRUCTIONS.md edits unless required and justified.
• No auto-merge.

Checks to run

python3 scripts/check_project_instructions_length.py
python3 scripts/check_repo_public_safety.py
python3 scripts/check_manifest_paths.py
python3 scripts/check_knowledge_bundles.py
python3 scripts/check_codex_goal_mode_defaults.py
git diff --check

Acceptance criteria

• Existing issue/repo overlap checked.
• Minimal reversible diff.
• Candidate templates added only if no duplicate scope exists.
• Weekly Review template requires one next action.
• Archive/Superseded rule preserves traceability.
• No production promotion implied.
• No blocked promotion items introduced.
• No public repo safety risk introduced.
• Upload/manifest references updated only if repo conventions require it.
• If Knowledge bundles/upload lists change, note that live ChatGPT Project sync must be checked separately.
• Checks pass or blockers are documented.
• Rollback note included.
• No auto-merge.

Stop conditions

Stop and report blockers if:

• existing open issue or repo artifact already covers the same scope;
• no clear destination folder convention exists;
• work requires core routing/project structure changes;
• work requires autonomous review or production automation;
• work requires blocked promotion items;
• work requires private data, secrets, raw dumps, or runtime artifacts;
• work requires deletion/archive without traceability.

Rollback

If the PR is rejected or checks fail without a safe fix, revert only added templates and any related manifest/upload references.

Expected PR summary

• Added candidate Weekly AI-OS Review and Archive/Superseded templates.
• Existing overlap checked.
• No new task manager layer.
• No production automation.
• No autonomous review.
• No candidate promotion.
• Checks listed.
• Residual risks and rollback documented.
• No auto-merge.